Presented by the Prince George Agricultural and Historical Association

Concession

Thank you for your interest in the BCNE concession. We are powered by volunteers and driven by community! Please fill out the form below or download our PDF application here. Please familiarize yourself with the BCNE Rules and Regulations for Concessionaire.

Set Up: Wednesday August 15th, 2018 between: 9:00 am – 8:00 pm
*Spaces not occupied by 8:00 pm on Wednesday August 15th at 8:00pm will revert back to the BCNE with no refund. Sorry, there are absolutely no exceptions.

Check In: The office will be open for Concessionaires to check in and for assistance with set up and to pick up packages (packages will not be mailed out). Please report here upon your arrival.

Dates and Hours of Operation for Concessionaires during the BCNE:

Thursday

August 16th

 10:00 am – 10:00 pm

Friday

August 17th

 10:00 am – 10:00 pm
*option to stay open till midnight

Saturday

August 18th

 10:00 am – 10:00 pm
*option to stay open till midnight

Sunday

August 19th

 10:00 am – 6:00 pm

Move out Times:

  • Sunday August 19th, 2017 (last day of the exhibition) 6:00 pm – 8:00 pm
  • Monday August 20th, 2017 (next day after the exhibition) 10:00am – 5:00 pm
    *No Security after Noon

Booth Size and Space Rented:

Size: Booth spaces are maximum 20’ width (“frontage”) X 20’ length (or “deep”)

Concessionaires Spaces Include:

  • (5) Four day Admission per space (Passes lost or misplaced will not be replaced or refunded).
  • General Exhibition Security
  • An entire Exhibition around the Food Court & 40,000+ fairgoers

* Your rented real estate (space) power and Tents are not included, call Central Display at 250-961-4006 should you require Power or Tent Rentals.

Cost Structure:

For Profit Business:  $1312.50 (GST included)

Food Safety, Insurance, Power, Fire Sticker, Menu & Sponsorship:

1. PERMIT TO OPERATE: Your application to Northern Health must be completed by you, and received by them directly, prior to July 6th, 2018. Upon approval, the original permit will be picked up from Northern Health by the BCNE, to ensure that we have it in our possession, on your behalf; the original copy will be provided for you, in your Package. The original permit must be displayed in a conspicuous place in your work area. Concessionaires must ensure that they are following food safe regulations as per their food safety plan; failure to do so will result in your removal from grounds with no refund.
2. LIABILITY INSURANCE: The attached Certificate of Insurance must be completed by your insurance agent. This form adds the PGAHA and the City of Prince George as additional insured’s to your policy for activities arising from your involvement in the BCNE. This form is due to be received in the BCNE office no later than July 6th, 2018. Vendors may not participate/set up at the BCNE until this completed form has been received; no refunds will be issued and the BCNE may re-sell the space.
3. CENTRAL DISPLAY: If you require power, table(s), chairs, additional lighting, tents etc. be sure to order as soon as possible, directly from Central Display.
4. The BCNE’s OFFICIAL BEVERAGE SUPPLIER is Pepsico. The price list will be given to you in your packages. Only beverages from this company may be purchased from the company’s BCNE representatives and sold in your concession during the BCNE. Pre-purchased products are not allowed.
5. Menu must be attached with your application.
6. All equipment MUST have the proper Fire Suppression Sticker visible for Inspection a copy of the sticker MUST also be attached to your application (Ask your local Fire Department for an inspection to receive your sticker, if you haven’t already done so)

Upon submission of application please download the following and submit to gmbcne@gmail.com or in person at our office:

Applicant Requirements:

1. A 50% deposit of total funds owing are due for application to be processed. The remaining 50% must be paid by July 6th, 2018.
2. A Menu and Price list, and current picture of your Concession must accompany application to be considered. Those who provided a picture last year– do not need to do so unless you have acquired a new unit/modified a unit.
3. Unsigned applications will be rejected. A menu must accompany all applications.

Call Central Display at 250-961-4006 for Power and Tent Rentals (not included).

 

E-Transfer Now Available: gmbcne@gmail.com

Please make cheques payable to: Prince George Agricultural & Historical Association or PGAHA Visa/Mastercard accepted via phone

Mail to: Box 955, Prince George, BC, V2L 4V1
Phone: 250-563-4096
Fax: 250-563-3088